The Recording Department is responsible for the filing of Conveyance, Mortgage, Miscellaneous, and UCC documents deposited in Acadia Parish. At the time the document is presented to the recording clerk, it is given an entry number with the date, hour, and minute of filing. Please note, our recording stamp requires a top margin of at least 1.6 inches. Immediately after this process, the document is entered into the computer and scanned for an electronic image and put into the day book, which lists a brief description of the document and the initial parties involved. The documents are then pulled in to a Mortgage & Conveyance Indexing program where a full screen description of the document and the names of all parties are indexed. The day’s indexing is then checked for any errors then merged into the current year indexes for use by the public. One to two hundred documents are filed each day in Acadia and the recording and indexing process is complete by the following day.
Unlike most other states, original documents sent to the Clerk of the District Court and Ex-Officio Recorder are not returned to the sender. Section 2742 of the Louisiana Civil Code provides that documents deposited with the recorder become part of the parish archives. The filing party may obtain certified copies of the original documents with the Clerk’s endorsement at the time of filing from the Recording Department, after filing, the copies may be obtained from the Research Department.
A Recording Department fee schedule has been posted in the “Fees & Links” page. For further information about the Recording Department, please call (337)788-8881.