The Recording Department is responsible
for the filing of Conveyance, Mortgage, Miscellaneous, and UCC documents deposited in Acadia
Parish. At the time the document is presented to the recording clerk, it
is given an entry number with the date, hour, and minute of filing. Please
note, our recording stamp requires a top margin of at least 1.6 inches.
Immediately after this process, the document is entered into the computer and
scanned for an electronic image and put into the day book, which lists a brief
description of the document and the initial parties involved. The
documents are then pulled in to a Mortgage & Conveyance Indexing program
where a full screen description of the document and the names of all parties are
indexed. The day's indexing is then checked for any errors then merged
into the current year indexes for use by the public. One to two hundred
documents are filed each day in Acadia and the recording and indexing process is
complete by the following day.
Unlike most other states, original documents sent to the Clerk of the
District Court and Ex-Officio Recorder are not returned
to the sender. Section 2742 of the Louisiana Civil Code
provides that documents deposited with the recorder become part of the parish
archives. The filing party may obtain certified
copies of the original documents with the Clerk's endorsement at the time of
filing from the Recording Department, after filing, the copies may be obtained
from the Research Department.
A Recording Department fee schedule has been posted in the
"Fees & Links" page. For further information about the Recording Department, please
call (337)788-8881.
